The polices and disclosures that govern the Calm Hippo Academic Achievement Award recipient selection and award distribution are detailed below.

Calm Hippo developed its scholarship program in compliance with IRS and other federal government regulations, anti-discrimination laws, residency rules for the U.S., Washington state, Oregon and California, and in a manner to ensure applicant information is secured and managed appropriately. 

Non-Discrimination Rules

The Calm Hippo Academic Achievement Award does not discriminate or request information to make award decisions based on ethnicity, national origin, gender, identity, sexual orientation, disability, religion or age, in accordance with federal anti-discrimination laws and the statutes below.

Scholarship award processes – whether at public or private institutions or administered by private organizations – must not discriminate on the basis of race, ethnicity, national origin, sex or gender (per the Equal Protection Clause in the Civil Rights Act of 1964 p.18).

For the award of privately funded scholarships, two federal statutes may be applicable:

a. Section 1981 of the Civil Rights Act of 1866 protects the right to make and enforce contracts free of discrimination. In some cases, scholarships may be described as “contracts” when both parties are expected to perform a certain task.

b. Section 1985 of the Civil Rights Act of 1866 prohibits private and public conspiracies to discriminate intentionally on the basis of race by interfering with civil rights created by other laws.

Calm Hippo Academic Achievement Award Contribution

The Calm Hippo Academic Achievement Award is to be awarded as a one-time $500 award given to the winner on the designated award date.

Applicant Records Security and Retention

Calm Hippo does not collect highly confidential information for the privacy and protection of our scholarship applicants. All information collected during the application process is managed safely and not shared with anyone outside of Calm Hippo’s selection committee for application review and awarding purposes.

Calm Hippo does not sell, license or otherwise use applicant information or data for any additional purposes.

To track scholarship tuition reimbursement payments and to ensure that each awardee only receives one scholarship, Calm Hippo will permanently retain the names and details of its annual scholarship winner. Additional electronic applicant records will be purged after the scholarship award selection process has concluded.

Consent for Marketing and Media Activities

Calm Hippo Academic Achievement Award recipients authorize that their name and image may be shared publicly in Calm Hippo’s communications, and agree to participate in marketing activities as appropriate, which include but are not limited to media interviews, and inclusion in Calm Hippo’s website, blog and social media content. Calm Hippo  may request from you at a later time that you sign a lengthier, more detailed consent provision.

IRS Reporting

Calm Hippo is not required to report scholarship award funds to U.S. residents as income, either to the IRS or the student recipient, or to withhold taxes from scholarship payments.

Federal tax laws consider it the student’s sole responsibility to know when income is taxable or not, and to report income accordingly on his or her personal tax returns.

Scholarship awards are tax-free for the recipient when:

The scholarship award is used to pay for tuition and fees, or books, supplies and equipment required for courses at the institution.

The recipient is a candidate for a degree at an educational institution that maintains a regular faculty and curriculum and has a regularly enrolled student body (i.e. an accredited college or university).

Applicant Residency Rules

The Calm Hippo Academic Achievement Award is only made available to U.S. residents who are enrolled as a full-time student at an accredited two-year or four-year college, university or technical school in the United States. Residency eligibility requirements are outlined below.

U.S. Residency Criteria

For the purpose of this scholarship, students are considered U.S. citizens if they can provide one of these documents:

  • U.S. passport
  • U.S. birth certificate along or a government-issued photo identification document
  • Consular Report of Birth Abroad, or FS-240
  • Certificate of Citizenship
  • Naturalization Certificate